A bookkeeping agent that ends the year-end tax scramble.

An AI agent that reads a small business's inbox, files every invoice and receipt, matches them to uploaded bank statements and keeps a master spreadsheet ready for the accountant — every single month.

Resa Gooding at a bookkeeping desk with a ledger spreadsheet and organised invoices

Product: Bookkeeping AI agent
Built for: Small business owners
Inputs: Email + bank statements
Output: Accountant-ready master sheet

The challenge

For most small business owners, bookkeeping happens once a year — in a panic. Invoices are buried in email threads, receipts are scattered across inboxes and downloads folders, and bank statements sit unmatched until the accountant asks for them.

The result is lost weekends, missed deductible expenses, higher accounting fees for sorting messy records, and a tax year that is closed under pressure rather than with confidence.

The approach

How the work is designed.

Read the inbox

The agent scans the owner's email for invoices, bills, subscription receipts and payment confirmations — both money going out and money coming in.

Categorise and file

Each document is identified, named consistently and placed into the right folder by month, category and supplier or client.

Match to the bank

Uploaded bank statements are reconciled line by line against the documents found, so every transaction has its evidence — and gaps are flagged.

Build the master sheet

The sample workbook brings together a bank transaction ledger, separate income and expense invoice registers, and monthly and annual accountant summaries. Each transaction can carry its date, description, debit or credit, currency, business category and purpose, invoice number, supporting document link, matching status and review notes. Tax shown on source invoices is recorded for the accountant to review — not inferred as tax advice.

Hand it to the accountant

At year end the workbook is ready to send, so the accountant reviews and files instead of chasing and sorting.

Repeat every month

The agent continues the preparation each month. The workbook makes missing receipts, unmatched credits, review items and statement coverage visible, so owners can resolve outstanding questions throughout the year rather than discovering them at tax time.

From year-end panic to a continuous monthly close

Before	What the agent does	Result for the owner
Invoices lost in email threads	Finds and extracts every invoice and receipt automatically	Nothing deductible is missed
Folders sorted by hand, if at all	Files documents by month, category and supplier	Any document found in seconds
Bank statements reconciled at year end	Matches each transaction to its evidence and flags gaps	Clean, explained records
Accountant paid to sort the mess	Delivers a master workbook ready for review	Lower fees and a faster close
Transfers mistaken for income or expenses	Tracks inter-account transfers and owner reimbursement questions separately	Accountant can review movements without automatically treating them as revenue or deductible costs
Unclear records hidden in a spreadsheet	Maintains missing-documentation and reconciliation-exception lists	Outstanding evidence and decisions are visible before the year-end handover
No clear trail back to source documents	Keeps a document manifest, statement control checks and audit trail	Records can be traced back to their supporting evidence

Governance built in

The agent reads and organises records — it never moves money or touches bank accounts.
Unmatched or unclear items are flagged for the owner to confirm rather than guessed.
Tax decisions stay with the accountant; the agent prepares evidence, not advice.
Access to email and documents is limited to what the owner approves and can be revoked at any time.

Where it stands

A master spreadsheet of incomes and expenses that is always up to date.
Every transaction linked to its invoice or receipt, organised in folders.
A tax year that closes in hours rather than weeks.
Owners get their time back to run the business instead of chasing paperwork.

"Your books should be ready before your accountant asks for them."

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